O r c h e s t r a P o l i c i e s
Orchestra Policies in Brief
This is a summary of the orchestra's policies on attendance and performances. The full policies statement is distributed annually to members and is available from the officers.
Joining the Orchestra
All musicians wishing to join the orchestra must audition for the Music Director. We hold open auditions at the beginning of the season, but will arrange auditions during the season as necessary, depending on the availability of the Director.
While we always encourage members to invite additional qualified musicians to join us, all such invitations must be discussed with the Music Director. In addition, the librarian must be contacted at least a week in advance to ensure parts will be available for the new member(s).
The Symphony of the Potomac is a self-supporting, non-profit organization. We rely on many hours of volunteer work by our members to help keep our expenses low. Dues are required of all volunteer musicians, including students. See Member Dues.
Performance at All Season Concerts
We expect that you will perform at all regular season concerts and attend all rehearsals unless you inform us otherwise. If you decide that you will not play a particular concert, you must notify immediately:
your section leader
the Music Director (Joel)
the Personnel Manager (Margaret)
Regular rehearsals are held at B'nai Israel Congregation (BI) mostly on Thursday evenings, from 7:45 to 10:15 pm. Exceptions are noted on the Rehearsal Schedule page. However, last-minute notices may be sent via email, so all members should watch for such notices. Please ensure that you are receiving email from to be sure you get these alerts. You may also sign up to receive text messages on your cell phone.
Rehearsal cancellation policy: See our Bad Weather / Emergencies page.
On the week before each concert, there will be a Tuesday night rehearsal at BI (7:45-10:15), in addition to the Thursday night rehearsal at the Montgomery College Cultural Arts Center (CAC). There will not be a Saturday rehearsal before the concerts in the 2019-20 season. This Tuesday rehearsal is mandatory. Our Sunday pre-concert warm-up starts 1-1/2 hour before the performance (1:30 for a 3 pm performance). All members should be on stage ready to play at that time. Players having chronic problems with musical preparation or attendance may be asked to leave the orchestra.
Concert Attire: Basic Black
Men: Black Tie is the standard of dress for men at performances. This means a tuxedo with white dress shirt and formal black bow tie, or a customary black suit with regular white shirt and black bow tie. Black socks and shoes, please.
Women: Long black dress or black top with sleeves, with long black skirt or pants. Sleeves on the dress or top should be elbow-length or longer, with no cut-outs. Black stockings or socks and black shoes. No bare ankles or feet. Conservative jewelry is acceptable, but please avoid accessories in varied colors to maintain your “basic black” dress.
Do not wear strong scents (perfume, after shave, etc.). Some of your orchestra colleagues have allergies.
All concert attendees over the age of 18, including families and friends of orchestra members, must have a paid ticket. Members can purchase tickets for their guests at a cost of $15 each. Tickets are sold during the last few rehearsals before the concert and may also be purchased online.
All members must be sure that their current contact information (address / phone / email) are on record with the Personnel Manager. Send updates to email@example.com . Members without a permanent mailing address will not be permitted to take music.
If you have music signed out and cannot attend a rehearsal or concert, you are responsible for making sure that your music or a copy gets to the rehearsal or concert so that your part can be played by a substitute.
String players must record their names (clearly) and the identifying number of all parts signed out on the sheet provided by the Librarian.
All music must be turned in immediately following each concert. You will be charged full replacement cost plus a processing fee for any music that is not returned immediately after the concert. If you must ship your music back to the librarian, we urge you to pay for a shipping service that includes a tracking number.
The Symphony of the Potomac will not tolerate discrimination, inappropriate behavior, or sexual harassment, and will take prompt corrective action to remedy any such offense.